Athletics


Procedures for Scheduling of Athletic Events and Camps

Events of an Athletic Nature (non-intercollegiate competition)
These events will be booked in the same manner as any University event. The reservation will be made through the CESO. CESO confers with Athletics and Facilities as necessary for approval of the use of the requested space. Priority is given to all BSU athletic teams and classes. In some cases external events may need to be cancelled due to a change in the BSU athletic teams schedules. For groups where there is a potential for this to happen (ie, baseball field use in the spring), a clause should be added to the contract to this effect. The Coordinator is responsible for relaying this cancellation to the sponsor after they have been notified by Athletics.


BSU Athletic Camps
On September 1st of each year, the Conference and Event Services Office (CESO) will provide the Director of Athletics with a list of dates available for athletic camps for the following summer. These dates will include availabilities for day camps as well as residential camps and the corresponding available residence halls, as well as a listing of all other camps that have been booked.

The dates provided to the Director will be held and not available for booking by any other organization until October 1st.

On or before October 1st, the Director of Athletics will return to the Conference and Event Services Office, a comprehensive list of all BSU Sponsored Athletic Camps and their dates, as determined by the BSU Athletics staff. The Conference and Event Services Office will make final determination of exact locations for the purpose of maximizing use of space. All camps must comply with Commonwealth of Massachusetts regulations for recreational camps.

Any dates that were held and not reserved or requested by October 1st will be released and available for general booking.

See Weather Policy for information about weather delays and cancellations for outdoor athletic spaces.

NOTE THAT ALL CAMPS, INCLUDING NON-ATHLETIC CAMPS, MUST ADHERE TO STANDARDS/GUIDELINES SET FORTH BY THE COMMONWEALTH OF MASSACHUSETTS.

Athletics' Services

Athletic Trainers: Contact: Jeanne O'Brien – j5obrien@bridgew.edu (508-531-1765)
Athletic Trainers that are employed by BSU cannot be paid directly by an off campus sponsor if they are also within the period of their contract with BSU. They can refer you to other trainers who might be available during the duration of the event.

Summer Camps**~ (hours should include daily set up and break down)

    NATABOC Certified Licensed Athletic Trainers (ATC)

    *Athletic Training Students cannot be hired without a Certified, Licensed Athletic Trainer on site and will be at the discretion of the ATC.
  • Contact Sports (ie Basketball, Softball, Volleyball, Field Hockey, Girls/ Women's Lacrosse etc)
    Certified AT per site/ field per 75-100 athletes.

  • Collision Sports (Football, Boys/ Men's Lacrosse)
    Certified AT per site/ field per 50 athletes.
**Camps that require overnight coverage cannot be guaranteed. Coverage of the evening hours will be at the discretion of the ATC hired.

Athletic Training Room Services**~

Services include:
  • Use of coolers for water/ ice

  • Water

  • Ice

  • First aid supplies (including but not limited to: tape, gauze, band aids, and ace bandages)

**Training room services cannot be guaranteed unless a BSU Staff Athletic Trainer is hired. However, coolers, ice and water can be rented for a per day charge.

Building Manager for ATC:

A building manager may be required for the Tinsley Center when an event needs access to the building outside the normal hours of operation, or if an event is in excess of 150 people.

  • Building Mangers can be arranged through Glenn Gonsalves.

  • An hourly employment form must be filled out and sent to payroll and a copy to the Bookkeeper.

  • A time sheet with the CESO account number will be generated and sent to the employee who worked the shift.

  • The employee fills out the hours he/ she worked for our office (ex. If our group needs the Tinsley Center open one hour before the building officially opens, CESO pays the employee for that one hour only)

  • The timesheet must be returned to CESO for the Director's signature.

  • The Bookkeeper turns in all time sheets to the Payroll Office.

Lifeguards:

Staffing Requirements:
Lifeguards must be present for all groups using the pool.
    The lifeguard staffing requirements are based on the number of people in the pool. The ratios of lifeguards to swimmers are as follows:

  • 1-25 Swimmers Two Guards

  • 26-50 Swimmers Three Guards

  • 51-75 Swimmers Four Guards

  • 76-100 Swimmers Five Guards

  • 100-120 Swimmers Six Guards

Scheduling:

The pool should be scheduled one month in advance if at all possible. This allows for appropriate scheduling of staff and preparation time for equipment etc. While a month is desirable, in extreme cases it may be possible to organize these logistics in two weeks time, but it is not recommended.

The Aquatics Director may cancel events in the interest of safety if deemed necessary for a variety of reasons. These may include but are not limited to: prior incident/accident in the pool, pool chemistry imbalance, pool mechanical breakdown, power plant issues. Other cancelations that may occur would be due to inclement weather and these are determined by other University officials.

  • Student lifeguards can be arranged by CESO staff through the Athletics Aquatics Director, John Pringle.

  • To receive time sheets for these students an email must be sent to the Bookkeeper who will contact Student Employment to have a time sheet generated.

  • The timesheet must be filled out by the student.

  • The timesheet must be returned to CESO for the Director's signature.

  • The Bookkeeper turns in all time sheets to the Student Employment Office.

Scoreboard Operators:

The scoreboards in the Tinsley Center and the Kelly Gym may be used when operated by student scoreboard operators from Athletics. There are three scoreboards available for use in the Tinsley Center and one in the Kelly Large Gym.

Flip card scorers are also available for use through Athletics and do not require an operator.

  • Use of the scoreboard can be arranged through Glenn Gonsalves.

  • To receive time sheets for these students you need to send and email to the Bookkeeper who will contact Student Employment to have a time sheet generated.

  • The timesheet must be filled out by the student.

  • The timesheet must be returned to CESO for the Director's signature.

  • The Bookkeeper turns in all time sheets to the Payroll Office and Student Employment as required.

Equipment Use:

Use of athletic equipment can be coordinated through CESO coordinators who will contact Ken Duarte (ext 2145) in the equipment room. The equipment should be signed out by the sponsor who will be asked to leave their ID for internal use and by a CESO staff member for external use.

For the equipment available for use contact CESO.


Fitness Center (Tinsley Center):

The Fitness Center in the Tinsley Center can be used by external groups if coordinated in advance with Athletics.

Sponsor to Pay:
  • Use of the center can be coordinated through CESO coordinators through Dan Rezendes.

  • He will need the group name, number attending, dates and approximate age range of attendees.

  • CESO Coordinators will then send Dan the Tinsley sign in form.

  • When the participant uses the facility they need to sign in and show a photo ID.

  • At the end of the conference Glenn will send a copy of the form to the Coordinator with the account number that the funds should be transferred to.

  • The amount, account number, group name and dates should then be sent to the Office Manager and the amount should be included on the sponsors invoice.

  • Participants will be required to fill out a PAR-Q prior to their first visit.

Individual participant to pay:
  • Use of the center can be coordinated through CESO coordinators through Dan Rezendes.

  • He will need the group name, number attending, dates and approximate age range of attendees.

  • When the participant goes to the facility they will be expected to pay the fee at the time of use unless other arrangements have been made in advance.

  • When the participant uses the facility they need to sign in and show a photo ID.

  • Participants will be required to fill out a PAR-Q prior to their first visit.

 

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Last Modified: September 21, 2010