Storage of Materials for Conferences and Events

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Materials in support of a program may be shipped to the campus in advance according to the following guidelines:

• All materials must be sent to the Conference and Event Services office, 108 Campus Center, Bridgewater State College, Bridgewater, MA 02325.  Attn:  Program name or Contact person. 
   
• The sponsor must notify the office in advance if materials are to be shipped.  The estimated number of items and the size of the items are also to be provided.
   
• Materials will be received and stored 24 hours before the start of a program at no cost.  A separate location must be reserved by the CESO staff member working with the program to secure the materials.
   
• Materials may be stored in a location designated by CESO for a pickup within 24 hours after the close of a program.  All pick ups must be pre-arranged with CESO.
   
• Any materials to be held or stored longer than the 24-hour time frame outlined above are subject to a storage fee.  This fee is equivalent to the cost per day of the facility being used for storage.
   
• Any program wishing to store materials in a facility for the duration of the program that is used solely for the purpose of storage will be subject to a storage fee that is equivalent to the cost per day of the facility being used.
   
• All movement of materials to/from storage locations is the responsibility of the program sponsor.  A delivery fee will be incurred for any materials delivered to a designated location by the CESO staff or other BSC staff.

 

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Last Modified: June 10, 2009