Sick Leave Policies - Quick Reference Page
All full-time, twelve month employees accrue sick leave at the rate of 1.25 days per month, beginning with the first full month of employment. For attendance recording purposes only, this is converted to 4.326 or 4.615 hours per payperiod, depending on the employee unit/group. Sick leave accrued during a given payperiod is not available for use until that payperiod has ended.
Faculty members accrue sick leave at the rate of 3.842 hours per payperiod during the academic year, for a total of ten days (75 hours) per academic year.
There is no limit to the amount of sick leave that may be accrued or carried over from one year to the next.
Generally, accrued sick leave may be taken when an employee is incapacitated by illness or when the presence of the employee at work may expose other employees to a contagious disease which will jeopardize the health of those employees. Within the limits of each collective bargaining agreement or Board handbook, sick leave may also be used to attend to those relatives and individuals living in the employee household or to keep medical appointments that cannot be scheduled outside of normal work hours.
All employees are expected to follow procedures outlined below for reporting each unanticipated day of absence for illness.
If an employee has furnished a written doctor's statement specifying the required absence period then it is not necessary to call daily to report absences. The employee must only call the sick line on the first day of their absence and in the message, include how many days they will be absent.
All faculty and visiting lecturers who will be absent from their assigned duties must call 508.531.1396 by 7:00 a.m. on the particular day of the absence. A recording device will take your name, department, access code (last four digits of your social security number), and the expected length of your absence. After 7:00 a.m. a list of those faculty unable to hold classes will be compiled and posted on the universities' web page. A message will also be recorded for students on a designated telephone line.
All classified and hourly employees must report an absence from work one hour prior to their scheduled tour of duty by calling 508.531.1222. A recording device will take the day, date, time, your name, department, your supervisor, and length of the absence. Your supervisor will be notified by payroll of your call and expected absence. Third shift employees and employees who work weekends should also contact their immediate supervisors to report an absence since payroll is not staffed during the hours those absences may be reported.
For APA unit members, librarians and excluded administrators, procedures for reporting absences vary somewhat from one division to another. All administrators are expected to notify their own departments at the beginning of each unanticipated day of absence and to follow any other procedure that may have been established by their respective supervisors.
All absences, whether for a full day or part of a day, must be reported in a timely manner. Other requirements for reporting absences are set forth in the collective bargaining agreement or Board handbook for each employee group.
Please note that if an employee has exhausted their sick leave then the following leave would be used in the order as noted below:
Faculty- must use personal leave and then unpaid leave
Librarian- must use personal, vacation, flex time if applicable, and lastly unpaid leave
Classified- must use personal first, vacation, then compensatory time if applicable, and lastly unpaid leave
APA Unit Members- must use personal, vacation, flex time if applicable, and lastly unpaid leave
Excluded Employees- must use personal, vacation, and lastly unpaid leave
For information on Extended Sick Leave (AFSCME) and Sick Leave Banks (APA and MSCA) please refer to the respective Collective Bargaining Agreement.
Last Modified: August 25, 2011