CARS

Center for the Advancement of Research & Scholarship

Travel Grant

Funding, up to $1,500 for those qualifying as active contributors, or $750 for attendees, is available for one trip per fiscal year (July 1-June30) for eligible applicants.  This grant is intended to help faculty and librarians contribute to and learn from their respective professional communities by attending professional conferences and other professional events, including academic conferences, giving invited lectures, or participating in academic workshops or training. 

Applicants are strongly encouraged to refer to the "Guidelines" below to assist with grant preparation.

Awards are given on a rolling basis.

• Travel Grant Applications are received and reviewed on a rolling basis.  Applications received Monday through Friday of any given week will be reviewed the following week. Applicants are notified of the decision via email no later than the Friday following the review week.

• The university policy requires that all travel arrangements for airfare, trains, hotels, car rental, etc. be made through the Travel Office, Ext. 2537.

• Including ALL funding sources at the time of application will help to facilitate a timely process and reimbursement.

Travel Grant

Guidelines

Budget Worksheet (formulas included)  Can be used to factor *total* expenses to include on #4 of application.  This form no longer needs to be submitted with the Travel Grant application.

BSU Travel Expense Reimbursement Voucher  (formulas included)  After travel, use to submit for all expenses for which you are seeing reimbursement . DO NOT included those expenses prepaid by the university.

Submit the original and two (for a total of three) copies of the following:

• Application

• Conference/Workshop Venue Information (one page only)

• Active Contributors - Documentation confirming participation level

• Attendees - Proof of registration; and either an eRTA or RTA

• Request for Travel Approval_EV  (Electronic Version  Please note:  This form cannot be accessed from off campus.)

• Request for Travel Approval_PV (Paper Version)

The CARS Travel Grant Committee practices principles of fiscal responsibility and reserves the right to limit reimbursement to usual and  customary costs as outlined by the Trust Fund Guidelines.  CARS cannot reimburse expenses when a trip has been cancelled.

IMPORTANT

• University procedure requires the Request for Travel Approval form be completed PRIOR to dates of travel; and the dates entered on the form be inclusive of ACTUAL DATES traveling (e.g., dates on itinerary - inclusive of weekends, holidays, etc., if  applicable).  
• It is the responsibility of the traveler to forward this form for all required signatures and to the purchasing department.
• A completed RTA must be in place for CARS to release funds to pay for travel expenses.