Accounting and Accounts Payable

Table of Contents

Post Grant Awards

The Post Grant Award Accounting unit is responsible for administration of all external grant and contract funding received by the University. We provide financial reporting, billing submission and support to departments in managing external funds.

Please note that all budgets and purchase orders require authorization from the Office of Sponsored Projects before we can process your requests. We are open 8 a.m. - 5 p.m., every Monday through Friday. Please feel free to contact Maura Whittemore for any questions you may have.

Telephone: (508)531-2209
Fax: (508)531-6163
E-Mail: mwhittemore@bridgew.edu
Boyden Hall, Room 204
Bridgewater State University
Bridgewater, MA 02325

Accounts Payable

Accounts Payable functions include the following: verify, enter and process data for all vendor invoices and check requests.

As an administrative control function, we ensure that all payment processes are in compliance with the laws, regulations and budgetary guidelines of the University and the Commonwealth of Massachusetts.

Accounts Payable checks are generally available every Tuesday and Thursday after 4 p.m. We are open from 8 a.m. to 5 p.m., Monday through Friday.


Telephone: (508)531-1360
Fax: (508)531-6163
Boyden Hall, Room 204
Bridgewater State University
Bridgewater, MA 02325

    Important Notice - Effective Immediately

Under MGL Chapter 262, Subsection 21, of the Acts of 2004, effective immediately, Bridgewater State University will be required to notify individuals/companies (see list below) that state taxes of 5.3% will be withheld on all payments over $5,000 for individuals and $10,000 for companies per calendar year, unless a waiver is filed with the commonwealth of Massachusetts Department of Revenue 10 days prior to the performance of the event. 

Categories of Individuals and Companies include:

  • Athletes
  • Entertainers
  • Speakers or Lecturers
  • Actors, Singers, Musicians, Dancers, Circus Performers
  • Comedians
  • Celebrities
  • Individuals who assist the above such as coaches, trainers, or crew members
  • Agencies that employ the above.

Procedures for Withholding State Taxes on Special Categories of Individuals and Companies Paid by a Purchase Order

The procedure is as follows:

In order to comply with this law, all departments must include a PWH-WW waiver form when sending the contract to be signed along with the letter from Joan Mulrooney, Associate Comptroller, explaining the process.  This form is to be given regardless of the amount of the contract due to the possibility of all payments exceeding the limit for the calendar year.  The vendor may choose not to submit the waiver due to the amount being less than $5,000/$10,000 knowing that they will not reach the limit in a calendar year.  Please emphasize that it is the individual/company's obligation to file the form with the DOR.  Upon DOR approval, the form will be returned to the individual/company.  It is the individual's/company's obligation to return this form to the BSU Accounting Office, Boyden Hall - Room 204, Bridgewater, MA 02325, prior to the event/payment.  If the form is not returned prior to payment, withholding taxes will be deducted from the payment.

For more information contact Joan Mulrooney, at j1mulrooney@bridgew.edu or ext. 2784.

Related links:

Travel Reimbursements

The Accounts Payable Office handles all travel reimbursements.  To process travel reimbursements a Travel Expense Voucher form must be completed.  Completed forms can be returned to the Accounts Payable office Monday through Friday, 8:00 a.m. - 5:00 p.m. 

 All employees and trustees of the University shall be reimbursed at the rate of 56.5 cents per mile.

  • Standard Mileage and Meal Reimbursement Form (Please print on blue paper.)
          
  • Travel Form Excel (xls) (Please print on blue paper.)



    • Telephone: (508)531-1360
    Fax: (508)531-6163
    Boyden Hall, Room 204
    Bridgewater State University
    Bridgewater, MA 02325

    Last Modified: January 7, 2013